This information applies to versions 1.x and 2.x of More Add-in only.
Ideally, when you send your collapsible-laden Word document to another person, they will have More Add-in installed on their computer, or be happy to install it.
But what if they don't have it installed?
But what if they don't have it installed?
They'll still be able to use the collapsibles in your documents, as long as you do the following three things:
- Add Macros - Add the macros needed for opening and closing collapsibles to the document
- Save as - Save the document as a macro-enabled ("dotm") file.
- Inform - Let the recipient know they will need to enable macros when they open the document.
Also, the first time only, you may need to
- Ensure Word has access to the document's macro storage area.
Lets look at each of these a bit more closely.
1. Add Macros to the document
With the document open, just click on the "Add Macros" button on the More Add-in tab.
This will inject into the document the bare minimum macros needed to open or close collapsibles.
2. Save the document as a macro-enabled file.
When you save the document, be sure to select "Word Macro-Enabled Document" in the Save dialog.
Click to enlargeIf you attempt to save as a regular document, you'll probably encounter this warning dialog:
Click to enlarge
Click to enlarge
Be sure to click "No" here to avoid losing the macros.
3. Let recipients know they should enable macros
When you send the document to others, let them know that they will need to enable macros when prompted.
In Word 2010, for example, will be prompted by a yellow warning bar, as illustrated below. They should click the Enable Content button.
Click to enlargeIf they don't enable macros, they will be unable to open or close your collapsibles. They can however still view the collapsible bodies if they wish, by viewing hidden text. This is a much poorer experience for users than being able to toggle collapsibles!
Ensuring Word has access to the document's macro storage.
In order to add the collapsible open/close macros to a document, More Add-in needs to be able to access the area in the document where macros are stored (the "VBA project").
By default, Word does not allow such access. To tell Word to allow More Addin to have the necessary access, follow these steps:
- Click the Microsoft Office button (Word 2007) or the File tab (Word 2010), and then click Options.
- Click the Trust Center tab, and then click Trust Center Settings.
- Click the Macro Settings tab, click to select the Trust access to the VBA project object model check box, and then click OK.
- Click OK.
Click to enlargeNote: the macros that More adds to the document are fully inspectable in the Visual Basic editor, so anyone with enough technical knowledge can verify that the macros are safe.
Note: you will only need to do this the first time you try to add macros to a document.